Microsoft OneDrive

Overview 

All active staff and students who have accepted their offer and enrolled have access to 5 TB storage using Microsoft OneDrive.

The UNSW preferred and supported OneDrive clients are addressed in the Self Help guides below.
 

How to Access

Click on the link to login : https://onedrive.live.com/about/en-au/signin/

To login to your OneDrive account you will need to use the following username and password:

Username: Your zID followed by @ad.unsw.edu.au e.g. z1234567@ad.unsw.edu.au
Password: Your password

Self Help Guides

For general information about OneDrive please refer to the official Office support site.

For general information about OneDrive please refer to the official UNSW Sharepoint Site

Watch this video to on how to set permissions to securely share your Files and Folders

For other Office 365 apps please click here.

Insight provided OneDrive training video is available.

Set up on Windows
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Step 1: Download OneDrive

OneDrive is usually installed by default on Windows 10 computers. If OneDrive isn't already available on your machine, go to the Microsoft website.

Step 2: Set up OneDrive

To set up OneDrive on your computer:

  1. Open the 'Start' menu, then search for and open 'OneDrive'.

  2. Enter your UNSW email ID using the format zID@unsw.edu.au. For example, z1234567@unsw.edu.au

  3. Click 'Sign in'. If the Single Sign-on screen appears, enter your zID and password and click 'Login'.

  4. Your OneDrive folder will be shown.

  5. You will be shown options for syncing your OneDrive folders to your computer. As this is your first time using OneDrive, you won't have any folders to sync – you can select these later. Click 'Next'.

  6. Read the instructions in the pop-up window.

  7. Select 'Open my OneDrive' folder to finish.

You can now access OneDrive from your computer or device. If you want to access your files and folders from another device, you can log in to OneDrive online.

Step 3: Using OneDrive

The information below covers the basics of using OneDrive. For further advice, see the OneDrive on Windows page.

Uploading files and folders

To upload a file or folder to OneDrive:

  1. Open the 'Start' menu.

  2. Search for and open 'File Explorer'.

  3. Find the file or folder you want to upload.

  4. Drag the file or folder to 'OneDrive' on the left side menu. This will move the file or folder to OneDrive.

Syncing folders

To sync your OneDrive folders with your computer:

  1. Select the OneDrive cloud icon in the notification area at the bottom of your screen. This will open the 'Activity Centre'.

  2. In the 'Activity Centre', select 'More' and then click 'Settings'.

  3. Select the 'Account' tab and click 'Choose folders'.

  4. In the 'Sync your OneDrive files to this PC' window, select which folders you want to sync to your computer.

  5. Select 'OK'.

Sharing files and folders

To share a file or folder with another person:

  1. Open the 'Start' menu.

  2. Search for and open 'File Explorer'.

  3. Select 'OneDrive' from the left menu.

  4. Right-click on the file or folder you want to share. Click 'Share'.

  5. Select 'People in UNSW with the link can edit' to access the link settings.

  6. Depending on who you want to access the link, select one of the options.

  7. Leave the 'Allow editing' box ticked if you want to allow the file or folder to be edited.

  8. Select 'Apply'

  9. Enter the email address of the person you want to share the file or folder with. If you want to share the link with multiple people, enter each email in the 'Add another' field.

  10. Click 'Send'.

Set up on Mac
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Step 1: Download OneDrive

If OneDrive isn't already available on your machine, there are two ways to download it: Microsoft website.

Step 2: Set up OneDrive

To set up OneDrive on your computer:

  1. Press the 'Command' key and then spacebar to search for and open OneDrive.

  2. Enter your UNSW username using the format zID@unsw.edu.au. For example, z1234567@unsw.edu.au

  3. Click 'Sign in'. If the Single Sign-on screen appears, enter your zID and password and click 'Login'.

  4. Select 'Choose OneDrive Folder Location'.

  5. Your OneDrive folder will display in your home folder. Don't change this location.

  6. You will be shown options for syncing your OneDrive folders to your computer. As this is your first time using OneDrive, you won't have any folders to sync – you can select these later. Click 'Next'.

  7. Read the instructions in the pop-up window.

  8. Select 'Open my OneDrive folder'.

  9. Select the Apple menu icon at the very top of your screen.

  10. Select 'System Preferences' and then 'Extensions'.

  11. Select 'All' from the side menu and then tick the box next to 'OneDrive'.

You can now access OneDrive from your computer. If you want to access your files and folders from another device, you can log in to OneDrive online.

Step 3: Using OneDrive

The information below covers the basics for using OneDrive. For further advice, see the Mac for OneDrive page.

Uploading files and folders

To upload a file or folder to OneDrive:

  1. From your dock, open 'Finder'.

  2. Locate the file or folder you want to upload.

  3. Drag the file or folder onto 'OneDrive' in the left side menu. This will move the file or folder to OneDrive.

Syncing folders

To sync your OneDrive folders with your Mac:

  1. Select the OneDrive cloud icon in the menu bar at the top of your screen.

  2. Select 'Preferences' and click the 'Account' tab.

  3. Select 'Choose Folders' and choose which folders you want to sync.

Sharing files and folders

To share a file or folder with another person:

  1. From your dock, open 'Finder'.

  2. Select 'OneDrive' from the left side menu.

  3. Right click on the file or folder you want share. Click 'Share'.

  4. Select 'People in UNSW with the link can edit' to access the link settings.

  5. Depending on who you want to access the link, select one of the options.

  6. Leave the 'Allow editing' box ticked if you want to allow the file or folder to be edited.

  7. Select 'Apply'

  8. Enter the email address of the person you want to share the file or folder with. If you want to share the link with multiple people, enter each email in the 'Add another' field.

  9. Click 'Send'.

Set up on iPhone and iPad
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Step 1: Download OneDrive

If OneDrive isn't already available on your iPhone or iPad, download it from the App Store.

Step 2: Set up OneDrive

To set up OneDrive on your iOS device:

  1. Open the OneDrive app.

  2. On the Sign In screen, enter your UNSW username using the format zID@unsw.edu.au. For example, z1234567@unsw.edu.au. Tap the right arrow.

  3. You'll be directed to the Single Sign-on screen. Enter your zID and password and tap 'Login'.

  4. If you want to enable OneDrive notifications, follow the instructions on screen.

To activate wifi-only updating:

  1. Open the OneDrive app.

  2. Select 'Me' from the menu at the bottom of your screen.

  3. Tap 'Settings'.

  4. Make sure 'Use Mobile Network for Offline' is turned off.

Step 3: Using OneDrive

The information below covers the basics for using OneDrive. For further advice, see the OneDrive on iOS page.

Uploading files

To upload files to OneDrive:

  1. Open the OneDrive app.

  2. Tap the '+' icon at the top of your screen.

  3. Tap 'Upload'.

  4. Browse and select the files you want to upload.

Sharing files and folders

To share a file or folder with another person:

  1. Open the OneDrive app.

  2. Press and hold the file or folder you want to share. Release. A tick will appear.

  3. Tap 'Share' at the top of your screen.

  4. Enter the email address of the person you want to share the file or folder with.

  5. Tap 'People in UNSW with the link can edit' to access the link settings.

  6. If you want to allow editing access to the file, or if you want to limit who can access the file, select one of the options. Tap 'Apply'.

  7. Tap 'Send' to share the file.

Signing out of OneDrive

To sign out of OneDrive:

  1. Select 'Me' from the menu at the bottom of your screen.

  2. At the top of your screen, select the OneDrive account you want to sign out from.

  3. Scroll down and select 'Sign out of this account'.

Set up on Android
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Step 1: Download OneDrive

If OneDrive isn't already available on your device, download it from Google Play.

Step 2: Set up OneDrive

To set up OneDrive on your Android device:

  1. Open the OneDrive app.

  2. Enter your UNSW username using the format zID@unsw.edu.au. For example, z1234567@unsw.edu.au. Tap the arrow.

  3. You'll be directed to the Single Sign-on screen. Enter your zID and password and tap 'Login'.

To activate wifi-only updating:

  1. Open the OneDrive app.

  2. Select 'Me' from the menu at the bottom of your screen.

  3. Select 'Settings'.

  4. Make sure 'Update offline files using' is set to 'Wifi only'.

  5. If this isn't the case, tap 'Update offline files using' and then select 'Wifi only'.

Step 3: Using OneDrive

The information below covers the basics for using OneDrive. For further advice, see the OneDrive on Android page.

Uploading files

To upload files to OneDrive:

  1. Open the OneDrive app.

  2. Open the folder you want to add a file to.

  3. Select the '+' icon at the bottom of your screen.

  4. Select 'Upload'.

  5. Select the file you want to upload. OneDrive will upload the file to the folder you have opened.

Sharing files and folders

To share a file or folder with another person:

  1. Open the OneDrive app.

  2. Press and hold the file or folder you want to share. Release. A tick will appear.

  3. Tap the share icon.

  4. Tap 'People in UNSW with the link can edit' to access the link settings.

  5. If you want to allow editing access to the file, or if you want to limit who can access the file, select one of the options. Tap 'Apply'.

  6. Enter the email address of the person you want to share the file or folder with. If you want to share the link with multiple people, enter each email in the 'Add another' field.

  7. Tap 'Send' to share the file.

Signing out of OneDrive

To sign out of OneDrive:

  1. Select 'Me' from the menu at the bottom of your screen.

  2. Select 'Sign Out'.

  3. Select 'OK'.

Set up on Web Browser
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All users can access OneDrive through a web browser. All you have to do is sign in to Office 365.

Sign in to Office 365

To access OneDrive on the web:

  1. Go to the Office 365 website.

  2. On Microsoft's Sign In page, enter your UNSW username using the format zID@unsw.edu.au. For example, z1234567@unsw.edu.au.

  3. You'll be directed to the Single Sign-on screen. Enter your usual UNSW account username and password and click 'Login'.

  4. Select 'OneDrive' from the 'Apps' list.

Using OneDrive

The information below covers the basics for using OneDrive. For further advice, see the OneDrive help centre.

Uploading files and folders

To upload files or folders:

  1. Sign in to Office 365.

  2. Select 'OneDrive' from the 'Apps' list.

  3. Select 'Upload' from the menu at the top of your screen.

  4. From the drop-down menu, select 'Files' or 'Folders'.

  5. Locate the file or folder you want to upload.

  6. Select 'Upload'.

Sharing files and folders

To share a file or folder with other UNSW staff members or externally:

  1. Sign in to Office 365.

  2. Select 'OneDrive' from the 'Apps' list.

  3. Select the file or folder you want to share.

  4. Select 'Share' from the menu at the top of your screen.

  5. Select 'People in UNSW with the link can edit' to access the link settings.

  6. Depending on who you want to access the link, select one of the options.

  7. Leave the 'Allow editing' box ticked if you want to allow the file or folder to be edited.

  8. Select 'Apply'

  9. Enter the email address of the person you want to share the file or folder with. If you want to share the link with multiple people, enter each email in the 'Add another' field.

  10. Click 'Send'.

How to Backup/Download all your Onedrive files
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If you have recently graduated and want to make a backup copy of all your files or would simply like to download everything you have stored on your OneDrive account please refer to the following instructions located on the Microsoft Website.

How to Restore files/folders in OneDrive
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For instructions on how to restore a File or Folder in one Drive please refer to the following link: https://support.microsoft.com/en-us/office/restore-deleted-files-or-fol…

For instructions on how to restore OneDrive to an earlier point in time please refer to the following link: https://support.microsoft.com/en-au/office/restore-your-onedrive-fa2312…

(Please ensure any files created or edited from the date you intend on restoring from have been backed up separately. Any files edited or created from the restore date will no longer be available.)

How to manage permissions of your Files and Folders in OneDrive, Teams and SharePoint
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For instructions on how to best manage permissions of your Files and Folders in OneDrive, as well as membership permissions on Teams and SharePoint, please refer to these videos, tips and tricks provided by Microsoft.

UNSW applies a default setting to ‘private’ of all SharePoint and Teams, meaning only those listed as members of these sites can access the content – including all files, folders and documents contained in the site.

Additionally, anytime you share a file from your UNSW OneDrive, the default setting only allows people you select to be able to view the shared file.

You can always change the permissions when you need to.

Troubleshooting Guides

Unable to Access
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If you are unable to Access, make sure:

  • You are logged in

  • You enter the right zID and zID Password

  • You are connected to the internet

  • The owner still has the data online

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